Help Topics
1. Tasks List
The tasks list is shown when you open Done! Use the two menus in the header to change the filtering of the tasks (by folder, by context, etc.) Mark a task complete by tapping the checkbox on the left of each task. Edit a task by tapping elsewhere on the task.
Add a task by tapping the "+" button on the lower left of the tasks list and perform a manual sync to Toodledo by tapping the button on the lower right.
2. Entering/Editing Tasks
Tapping the add button or tapping a task in the task list will open the add/edit tasks screen. From this screen, you can change the task title, add a note, and set most other task options available in Toodledo.
Tap the star icon to change the starred setting. The due date and start date have several predefined options (Today, Tomorrow, etc.) or you can choose "Other Date" to select a different date.
The task fields displayed can be configured in Preferences (Field Configuration) if, for instance, you don't want to use the Priority or Status fields.
3. Syncing with Toodledo
Manually sync with Toodledo by tapping the button in the lower right corner of the tasks list. You can also set options for syncing on app launch, on app exit and auto-syncing every 30 minutes in Preferences.
Done! will not attempt to sync if there is no internet connection available. The 'Sync only on Wifi' Preference setting will allow syncing only when a wifi connection is available.
4. Notifications
Notifications can be enabled in Preferences. Notifications will be provided for any tasks with a due date/time or start date/time. For tasks with a date only, a notification will be provided daily. For tasks with a time, notification will be provided at the specified time. The notification will also include all overdue tasks.
The current notifications can be displayed at any time using the "Show Notifications" option in the Application Menu.
Tapping the left and right arrow icons in the notification will cycle thru the due/overdue tasks. Tapping on the Done! icon will remove the current task from the notifications list. Tapping on the task will open Done! to the edit screen for that task. The notifications can be dismissed by swiping.
5. Searching the tasks list
The Tasks list includes a search field that can be used to quickly filter the tasks by simply typing while the tasks list is open. As you type a word or phrase, the list will be filtered to include only those tasks whose title, note, folder or context contains the entered text. Pressing 'Enter' with a word or phrase in the search field will add a new task with the entered text as the task's title.
6. Custom Lists
Custom Lists can be created through the "Custom Lists" option in the Application Menu. Add a new Custom List, then choose to filter by folders, contexts, or any other task field. Tap a field to set the filters for that field. New Custom Lists are configured by default to show all tasks.
Similar filters are available for Due Dates and Start Dates. If Date filters are selected (other than All Dates), options are also provided for showing tasks with older due/start dates and tasks with no due/start dates.
Custom Lists also provide the opportunity to change the sort order for the task list. Tasks can be sorted by any combination of fields, and each field can be set to either ascending or descending order. The task list will be sorted by the various fields from top to bottom - simply drag a field to move it higher or lower in the sort order. Tap a field to change from ascending (ASC) to descending (DESC) order.
7. Subtasks (Toodledo Pro users only)
Subtasks are available only for Toodledo Pro users.
Existing tasks can be turned into subtasks in the main task list by dragging and dropping below the parent task.
In the task details screen, parent tasks will show the current number of subtasks. Tapping the subtasks row will expand to display the subtasks. Subtasks can be removed from the parent by tapping the <- (left arrow) icon. Additional subtasks can be added using the "Add subtask" option.
Subtasks are indented below parent tasks if the Preferencs option "Indent Subtasks" is turned on. If the parent task is not displayed in the current list, subtasks will appear as regular tasks.
8. Preferences
Display settings - allow you to change the way tasks are displayed (title wrapped or truncated, star or no star, show folders & contexts). Icons can be shown to indicate that a task has a priority or a note. The background color can also be chosen.
Filter settings - allow you to set certain filters for the task list. Future tasks are those with a due date more than a certain number of days in the future (the number of days can be changed in Toodledo) or a start date greater than today. Deferred tasks are those with a status other than Next Action, Active, or Planning. The 'Hide Completed' setting will cause completed items to disappear from the tasks list upon completion. Otherwise they will be removed the following day. Completed tasks can still be viewed by selecting 'Completed' from the upper right menu.
Notification Settings - are used to Enable Notifications, and then to adjust when notifications are shown. Daily Notifications will be displayed at the selected time for due/overdue tasks without a due/start time if enabled. You can also choose to have an alert sound played when the notifications are shown.
Sync settings - control whether a tasks values from the device (local wins on conflict) or Toodledo task values will be used when a task is edited in both places between syncs. You can also choose to sync on app launch, on app exit, or Auto-Sync every 30 minutes. Done! will not attempt to sync if there is no internet connection available. The 'Sync only on Wifi' Preference setting will allow syncing only when a wifi connection is available.
Account Settings - can be used to change Toodledo accounts, or to create a new account. If you change account settings, Done! will delete any existing account data before loading the new account. Be sure to synchronize any tasks before changing account settings.
Configuration Settings - are used to edit Folders, Contexts and Goals, and to configure the fields displayed in the task details screen.
Default Task Options - can also be set for default values for task options (folder, context, priority, etc.) The Use Folder/Context option will override the default folder/context when displaying tasks by folder and a folder is selected (or by context and a context is selected).